2024 TOTAL SOLAR ECLIPSE OF THE SUN CRUISE OFF BAJA CALIFORNIA, MEXICO
A pair of humpback whales spouting in the distance–an example of what to see in the Sea of Cortez. Called a “blow”, these are clouds or columns of moist air forcefully expelled through the blowhole when a whale surfaces to breathe. For some species of whale this can be seen from a number of miles away. Photo by Paul Maley.
WELCOME TO OUR 51ST SOLAR ECLIPSE TRIP!
MARCH 31-APRIL 9, 2024
STATUS: FEMALE LOOKING FOR CABIN MATE
SEE CABIN AVAILABILITY TABLE BELOW TO SEE WHICH CABINS ARE STILL AVAILABLE FOR BOOKING
All included—accommodations, food and premium beverages, Wi-Fi, gratuities and complimentary excursions
The Moon’s 28 day journey leading up to the total eclipse of July 2019. Outstanding creative montage created from his images by Lawrence Tulissi.
NEED A ROOMMATE? CONTACT email@example.com AND WE WILL TRY TO MATCH YOU WITH SOMEONE OF THE SAME GENDER.
The path of totality for the April 8, 2024 eclipse is shown in gray with the blue line indicating the center of the eclipse experience. The arrow points to the range of options to where we plan to see the eclipse. Map courtesy X. Jubier.
Join Paul D. Maley of the NASA Johnson Space Center Astronomical Society on what will be his 83rd trip to see an eclipse of the Sun! If the weather in the above zone cooperates, the Sun will be blacked out for approximately 4 minutes 25 seconds from our vantage point southeast of Baja, Mexico. We at RING OF FIRE EXPEDITIONS have exclusively chartered a new ship introduced in 2021 by Atlas Ocean Voyages—the World Navigator. This cruise ship will carry a maximum of 196 passengers to the Pacific Ocean for our solar eclipse. In addition, we will be joined by Dr. Michael Shara of the American Museum of Natural History, a veteran of 4 total solar eclipses and an outstanding scientific speaker.
You may want to know why this ship and not some other? The ships that are normally permitted to go into the Sea of Cortez are required to cruise within 25 miles of the coastline. The World Navigator, as of this writing, is the only one that can go outside of this limit and into the eclipse path. Also, consider:
Unpack just once on the ship and repack 8 days later
You don’t have to drive to the eclipse location
You don’t have to prepare any meals
The observing location at sea experiences a long total eclipse, more than over the US
You don’t have to fight traffic, worry about overbooked hotels or crowds!
You do not have to be concerned about security issues such as those going into central and northern Mexico
You have free access to wi-fi onboard so if you want to maintain contact with friends you can do so without extra charge
You get to sleep at night while your cruise ship takes you to your destinations
Access to free food and drinks, all day long including evenings and night bars
Cruise takes away the burden of planning your vacation. All is set out for you to relax and enjoy the trip.
No need to tip anyone onboard as gratuities are included
Although the cruise is mostly all inclusive, if you have to pay for an optional service such as laundry or spa, you don’t need to deal with cash or credit cards since you will be given a cruise card which permits charging purchases on the ship
Cruise ships are inherently safe environments
More than 80% of cruisers return for a second voyage – far higher than the percentage of people who choose to revisit a land-based resort or attraction
If you are new to eclipse watching and are not sure which company has the most experience, Ring of Fire Expeditions has the longest track record of eclipse expeditions in the US–almost 50 years. To see the results of some past trips, go to our main page www.eclipsetours.com and look at the horizontal bar showing various options. Click on PAST TRIPS.
Onboard our Solar Eclipse cruise will also be certain naturalists assigned by Atlas Ocean Voyages. At the current time they will be selected from this group or similar:
- Alain Bidart – generalist
- Petra Gladron – marine biology
- Benjamin Dy – biology
THE SEA LIFE ADVANTAGES DURING OUR CRUISE
The Sea of Cortez was dubbed the “world’s aquarium” by underwater explorer, Jacques Cousteau. He coined this term because the Sea of Cortez boasts over 900 species of fish and almost 35 species of marine mammals—all located in the zone between Baja California and the Mexican mainland.
Baja cruises in the Sea of Cortez mainly operate in the months of November to and including April, taking advantage of pleasant weather and sailing conditions. The advantages of sailing in the sea in April are as follows:
- Humpback, minke, sperm, Bryde’s and pilot whales can be spotted
- Whale watching lagoons are less crowded with people
- April is a great time to see huge clusters of mobula rays which are known for leaping out of the water
- A great time to view blue and fin whales with the season running through October
- Chances to view sea turtles
- Birders may enjoy opportunities to view blue-footed boobies, red-billed tropicbirds, pelicans, frigate birds, cormorants, terns, great blue herons, ibis, whimbrels and willets
- Water temperatures are in the upper 70s with air temperatures in the high 80s getting hotter as spring progresses.
- The night sky is embedded with billions of stars that you can see unhindered by city light pollution
- You avoid the hottest months and hurricane season
Mobula rays jumping out of the sea. Courtesy BBC.
THE WEATHER ADVANTAGE OF OUR CRUISE
To choose the area with the lowest chance of cloud AND the most maneuverability in the 24 hours prior to the eclipse, we have selected the Pacific Ocean area located in the ITINERARY section following this graphic. However, you can clearly see from this image that data over the past years taken on April 8 (eclipse day) reveals the likelihood that US land locations from Texas to Newfoundland will be more than twice as likely to have clouds than we will on the ocean between Baja California and the southwest Mexican coast!!
Cloud cover over the US, Mexico and Pacific Ocean southwest of Mexico. Highest chances of cloud cover are in the USA. Courtesy Jay Anderson.
As of May 1, 2021 subject to change. Detail to be added in the coming months. “Days at sea” are opportunities to look for sea life. The operator reserves the right to modify itinerary details for navigational and operational reasons. Please wait for specifics on excursions until the cruise company is able to define them.
We leave from Cabo, go north into the Sea of Cortez then down into the eclipse path to the Isla Marias islands, then back to Cabo. This is a very rough route map for the Mexico (Baja California) Solar Eclipse Cruise. It will be updated later.
Get ready for the most amazing spectacle on April 4 as the Moon blocks out 100% of the Sun’s light. This is a phenomenon called the Diamond Ring. Byron Braswell photo.
Projecting crescent Sun images on the side of the ship using a straw hat. Tamara Ledley photo.
The partial phases leading up to totality and after are great to photograph too! Phil West photo.
March 31 (SUNday) DAY 1………Arrive in Cabo San Lucas, Mexico. Transfer to your hotel for overnight. Dinner tonight included at the hotel.
APRIL 1 (Monday) DAY 2………….Breakfast and lunch at the hotel. Transfer and board the ship in the afternoon.
APRIL 2 (Tuesday) DAY 3……….. Day at sea.
A sea lion posing. Photo by Paul Maley
APRIL 3 (Wednesday) DAY 4………….Isla Partida – La Paz
APRIL 4 (Thursday) DAY 5……. Bahia Loreto – Loreto
Closeup of humpback whale spy hopping. Photo by Paul Maley.
APRIL 5 (Friday) DAY 6………..Isla San Marcos
APRIL 6 (Saturday) DAY 7…………….Day at Sea
APRIL 7 (Sunday) DAY 8…………Islas Marias – Biosphere & museum
This area was declared a biosphere reserve by UNESCO in 2010. An archipelago of four small islands located 100 kilometers off the coast of Nayarit and about 370 kilometers southeast of the Baja Peninsula was home to prison inmates for 114 years. But since President Lopez Obrador announced the closing of the Islas Marías penal colony in 2019, biologists are discovering that the tiny archipelago is also home to a vast array of marine life. Researchers have identified 21 species of sharks, 10 different rays, three species of sea turtles and healthy coral reefs bursting with life. The endangered whale shark swims in the waters off the Marías, as do 114 species of commercial fish, such as sardines, tuna and red snapper. Little is known about marine mammals in the area, but scientists believe that due to the islands’ location, humpback whales, gray whales, orcas and dolphins should make their way to the reserve, which has been a protected area for the last 20 years. In 2010, the archipelago was also declared a biosphere reserve by UNESCO.
One way to remind yourself about ISO and exposure times for photographers
Solar Eclipse Briefing at sea
This will be our traditional briefings for new eclipse watchers on what to look for and when, safety precautions to take before totality and after and examples of images that can be taken and how best to make that happen. For the more experienced observers we will discuss the timeline leading up to and following each phase.
One of the most impressive sights of all is to see a whale tail in full view. Photo by Paul Maley.
APRIL 8 ( Monday) DAY 9………. ECLIPSE DAY
Overnight we will have traveled to the center of the path of totality. The partial eclipse begins at 946am with the total eclipse occurring between 1102 and 1107am. The partial portion of the solar eclipse ends at 1227pm. The Sun will be at an elevation of 68 degrees above the southeast horizon at maximum eclipse time.
Venus appears to the naked eye about 45 minutes before totality in this photo (above) taken in 2013 by LeRoy Maxfield on one of our previous eclipse cruises. It is often seen many minutes before and after the Sun goes dark due to its brightness. Venus is the dot on the left side of the frame.
The outer atmosphere of the Sun is seen during the total eclipse!‘
Planets that may be seen during totality include Jupiter (left of Sun), Venus and perhaps Saturn and Mars (right of Sun) as they appear very high above the southeastern horizon. Courtesy Stellarium.
Typical Ring of Fire Expeditions post-eclipse group photo with the Texas flag. Bob Hulse photo.
APRIL 9 (Tuesday) DAY 10……… Return to Cabo San Lucas. Disembark in the morning.
*Note that we cannot guarantee the weather will be clear for this or any other solar eclipse.
Location of the three passenger decks are shown below. Best views are from decks 5 and 6.
ATLAS OCEAN VOYAGES “World Navigator” courtesy Atlas Ocean Voyages.
This brand new ship, the World Navigator, is to be launched in 2021; it has 98 staterooms and suites that all feature an ocean view—and nearly 90 percent have a balcony. There are no interior cabins! They come in seven categories, ranging from 183-square-foot Adventure Staterooms with a large picture window and a mosaic-tiled spa shower to 466-square-foot one-bedroom Navigator Suites with a spa shower and bathtub plus a 106-square-foot veranda. A notable option is the 269-square-foot Horizon Staterooms, which feature a French balcony: a floor-to-ceiling glass wall with an upper panel that slides open to make the entire cabin a veranda. On the environmental front Atlas has banned single-use plastics aboard its ships. Furthermore, the ship uses the latest hybrid power management and propulsion system that consumes as little as one-fifth the fuel of conventional cruise ship systems. With its alternate hydro-jet propulsion, it can quietly cruise up to five knots without disturbing sensitive marine wildlife but can accelerate to nearly 20 knots if needed.
At 423 feet in length, World Navigator is large enough to offer all the amenities cruisers have come to expect, including a few that they may not have, like The Water’s Edge: an outdoor, bow-mounted viewing area with heated seating for cooler climates. The ship also sports a jogging track; glass-enclosed, forward-facing observation lounge; inclusive dining venues; an onboard theatre; a SeaSpa by L’Occitane; a fitness center and a juice bar. The ship has a retractable floating dock which will be set up at each stop for water-based activities.
The ship will be defined as much by its inclusions as its physical characteristics, with Atlas offering things like premium beverages; butler service in suites; L’Occitane toiletries; yoga, Pilates and spinning classes; prepaid gratuities; and complimentary shore excursions in selected ports of call.
The following diagram shows the location of all passenger cabins. Decks 5 and 6 have the best views and larger windows. Deck 3 (Adventure class) has a large non-opening window.
Suite: 10 one-bedroom suites including the 382-square-foot Journey Suite, 466-square-foot Discovery Suite and 466-square-foot Navigator suite. Each features a double-wide 106-square-foot balcony furnished with sun loungers, teak chairs and tables large enough for al fresco dining. Inside, cruisers will find two closets, a living room and a bedroom, each with an interactive flat-screen TV. The Navigator and Discovery suites both offer dual sinks and a separated toilet, while the Navigator Suite also has a bathtub.
Junior Suite: Two 300-square-foot junior suites are available, one with a traditional balcony and one in a hybrid configuration.
Veranda Stateroom: These 269-square-foot rooms have the most traditional balcony cabins on the ship.
Horizon Stateroom: Also 269 square feet, these rooms feature a French balcony: floor-to-ceiling glass wall with an upper panel that slides open to give the entire room an open-air feel. Similar to the Veranda Staterooms, the hybrid nature of these rooms gives them 23 percent more interior space.
Adventure Stateroom: There are 12 of these 183-square-foot rooms, which offer cruisers a view through a large picture-frame window. No balcony in these cabins.
CABIN PRICES FOR ECLIPSE CRUISE 2024 (as of 5/1/21)
Prices shown are per person with 2 sharing a cabin. All cabins/suites will be limited to two persons EXCEPT for 4 triple cabins. The price per person for 3 people in a cabin is the same price per person as 2 sharing. There is no discount for the 3rd person. The price of one person occupying a single cabin is shown in the table below.
Some cabins have French balconies. A French balcony (also called a Juliet style balcony) is a glass door or wall-to-wall window that opens to give you fresh air and the feel of a veranda, minus the outside floor, tables, and chairs.
|CABIN TYPE||PRICE PER PERSON||CASH DISCOUNT PRICE PER PERSON||PRICE FOR SINGLE OCCUPANCY||NUMBER OF CABINS||CABINS AVAILABLE FOR SALE*||BALCONY?|
|NAVIGATOR SUITE deck 6||$19,500||$18,750||$39,000||4||0||BALCONY|
|DISCOVERY SUITE deck 6||$18,000||$17,500||$36,000||2||0||BALCONY|
|JOURNEY SUITE deck 6||$17,000||$16,200||$34,000||4||1||BALCONY|
|HORIZON DELUXE deck 6||$15,500||$14,800||$28,000||2||2||FRENCH BALCONY|
|VERANDA DELUXE deck 6||$14,200||$13,800||$26,000||2||0||WALKOUT BALCONY|
|HORIZON A1 deck 6||$12,999||$11,999||$24,000||12||10||FRENCH BALCONY|
|HORIZON A2 deck 5||$11,200||$10,750||$19,000||12||6||FRENCH BALCONY|
|VERANDA B1 deck 6||$10,000||$9,500||$18,000||20||3||BALCONY|
|VERANDA B2 deck 5||$8,750||$8,000||$15,000||28||0||BALCONY|
|ADVENTURE deck 3||$7,150||$6,800||$12,000||12||8||WINDOW ONLY|
CABIN AVAILABILITY TABLE
Check the table below to see if the cabin you want is reserved or not before sending in your registration form.
|301||ADVENTURE - NO BALCONY||AVAILABLE|
|302||ADVENTURE - NO BALCONY||AVAILABLE|
|303||ADVENTURE - NO BALCONY||AVAILABLE|
|304||ADVENTURE - NO BALCONY||RESERVED||ADA|
|305||ADVENTURE - NO BALCONY||RESERVED|
|306||ADVENTURE - NO BALCONY||AVAILABLE|
|307||ADVENTURE - NO BALCONY||RESERVED|
|308||ADVENTURE - NO BALCONY||AVAILABLE|
|309||ADVENTURE - NO BALCONY||AVAILABLE|
|310||ADVENTURE - NO BALCONY||AVAILABLE|
|311||ADVENTURE - NO BALCONY||RESERVED|
|312||ADVENTURE - NO BALCONY||AVAILABLE|
|536||HORIZON - FRENCH BALCONY||RESERVED|
|537||HORIZON - FRENCH BALCONY||RESERVED|
|538||HORIZON - FRENCH BALCONY||RESERVED|
|539||HORIZON - FRENCH BALCONY||RESERVED|
|540||HORIZON - FRENCH BALCONY||RESERVED|
|541||HORIZON - FRENCH BALCONY||RESERVED|
|542||HORIZON - FRENCH BALCONY||RESERVED|
|543||HORIZON - FRENCH BALCONY||AVAILABLE|
|544||HORIZON - FRENCH BALCONY||AVAILABLE||TRIPLE|
|545||HORIZON - FRENCH BALCONY||AVAILABLE||TRIPLE|
|546||HORIZON - FRENCH BALCONY||AVAILABLE|
|547||HORIZON - FRENCH BALCONY||AVAILABLE|
|628||HORIZON DELUXE - FRENCH BALCONY||AVAILABLE|
|629||HORIZON DELUXE - FRENCH BALCONY||AVAILABLE|
|630||HORIZON - FRENCH BALCONY||AVAILABLE||ADA|
|631||HORIZON - FRENCH BALCONY||RESERVED|
|632||HORIZON - FRENCH BALCONY||RESERVED|
|633||HORIZON - FRENCH BALCONY||AVAILABLE|
|634||HORIZON - FRENCH BALCONY||AVAILABLE|
|635||HORIZON - FRENCH BALCONY||AVAILABLE|
|636||HORIZON - FRENCH BALCONY||AVAILABLE|
|637||HORIZON - FRENCH BALCONY||AVAILABLE|
|638||HORIZON - FRENCH BALCONY||AVAILABLE||TRIPLE|
|639||HORIZON - FRENCH BALCONY||AVAILABLE||TRIPLE|
|640||HORIZON - FRENCH BALCONY||AVAILABLE|
|641||HORIZON - FRENCH BALCONY||AVAILABLE|
SOLAR ECLIPSE CRUISE 2024 PRICE INCLUDES:
- one pre-night at a hotel in Cabo San Lucas
- arrival transfer from Cabo San Lucas airport (SJD) to hotel *
- transfer to the ship from the hotel *
- transfer to Cabo San Lucas airport at end of cruise *
- dinner at the hotel the first night and breakfast/lunch the next day
- all meals
- free wifi
- all excursions
- open bar
- paddle boarding
*at scheduled dates and times specified by Future Travel for group arrival/departure
SOLAR ECLIPSE CRUISE 2024 PRICE DOES NOT INCLUDE:
- airfare to/from Cabo San Lucas
- pre or post cruise packages (unless specified)
- additional onboard services such as spa, etc.
- a washing and ironing service for laundry
- cost of passports and any visas (if required)
- medical services and fees related to this
- use of jet skis on the ship at extra cost
- SCUBA diving equipment
- anything else not mentioned in the SOLAR ECLIPSE CRUISE 2024 PRICE INCLUDES section above
- trip cancellation and delay, medical evacuation insurance which is mandatory (passengers are required to secure this from Future Travel or Future Travel must approve your own insurance (or international insurance if you are a foreign national)
IMPORTANT NOTICE: As is typical for every cruise charter in advance, Atlas Ocean Voyages has also provided a caveat to the cost. Should fuel prices increase beyond a specific index value by more than 5% up to 30 days prior to the start of the cruise, Atlas Ocean Voyages will increase prices to Future Travel (and to you). Such a last minute increase could be caused by such things as a huge spike in oil futures or an event such as closing of the Strait of Hormuz. We do not anticipate this will happen, but Atlas Ocean Voyages is protecting themselves in case it does. Future Travel will be forced to notify all passengers of a cost increase should this happen.
HOW TO SIGN UP FOR THE CRUISE
- Scroll up above and look at the CABIN AVAILABILITY TABLE. Choose any cabin that is designated “AVAILABLE“
- Click HERE to complete one registration form for each person in your party. IF YOU LIVE OUTSIDE THE USA ONLY, ENTER ANY 10 DIGIT PHONE NUMBER in the registration form so the fields will accept your entries.
- Complete payment by one of the two methods shown below.
We cannot confirm you unless the registration form [one for each person] and payment are all received
DEPOSIT AND PAYMENT SCHEDULE
From time of booking before April 1, 2022: $2,500 per person
April 1, 2022 to November 1, 2022: 35% of cruise price
November 1, 2022 to April 1, 2023: 50% of cruise price
June 30, 2023: 100% of the total cruise price
25% penalty of total paid if cancelled by April 1, 2022
50% penalty of total paid if cancelled by November 1, 2022
75% penalty of total paid if cancelled by April 1, 2023
After June 30, 2023: 100% penalty
All prices are quoted in US Dollars and can be paid in the following ways:
PAY BY CREDIT CARD: Future Travel, Inc. – A Direct Travel Company does accept VISA, Master Card, American Express, and Discover. We will need you to view, complete the Credit Card Authorization form:
FOR CASH DISCOUNT PRICE, PAY BY ELECTRONIC CHECK: Use our secure electronic payment form to receive the cash discount. The web link is:
IF YOU LIVE OUTSIDE THE UNITED STATES you may pay by one of these methods: 1) credit cards, 2) electronic check transfer from a bank in the United States, or 3) wire transfer. A USD$75 fee is charged if a wire transfer is used for each payment. No checks or money orders can be accepted! Please contact firstname.lastname@example.org to make arrangements.
TRIP PROTECTION / TRAVEL INSURANCE
Based on the remoteness of the region, extended advance purchase and the requirements of the Cruise Line, all passengers are required to purchase travel insurance / trip protection at an additional cost at the time of deposit. Future Travel will provide you with a quote upon registration (unless you live outside the US you will be required to purchase your own within 14 days of deposit). You may buy your own insurance or supply an existing policy, but coverage will need to be approved prior to deposit. The minimum travel insurance coverage you will need to provide from an in-country travel agent, will be $50,000 USD Emergency Medical per person and $1,000,000 USD Emergency Medical Evacuation Repatriation per person. You must also have a pre-existing conditions waiver (usually standard if insurance is purchased within 14 days of deposit) . TRAVEL INSURANCE PRICES WILL VARY BY AGE, STATE OF RESIDENCE AND TOTAL TRIP COST. INSURANCE WILL BE QUOTED AND MUST BE PAID UPON DEPOSIT. INSURANCE PRICES ARE IN ADDITION TO THE ABOVE LISTED CABIN PRICES. Travel insurance must be paid by Credit Card. Note: email@example.com. For more information and a quote on insurance pricing, contact Michelle Weller at:
CRUISE SHIP FEATURES
- All ocean view staterooms and suites with balconies
- Complimentary Butler service for all suite guests
- Sun deck and multiple outer deck observation areas
- Outside heated pool
- Library with extensive selection of books and reading areas to relax
- Two restaurants offering exquisite dining experiences
- Panoramic lounge & terrace
- Three bars plus a ship’s boutique
- 2 passenger elevators
- Fitness center with state-of-the-art equipment
- Sea Spa by l’Occitane (including steam room)**
- Hairdresser offering full-service hair styling, manicures and pedicures**
- 24-hour on-board medical facilities with certified doctor**
- 24-hour room service
- The Club lounge for live music and dancing
- A theater with unobstructed seating for more than 200 guests
- Wireless internet access throughout the ship
- Electricity 110/220 volts
**Services at cost based on treatment selected
- Overall length: 466 feet
- Beam: 59 feet
- Draft: 15.3 feet
- Average speed: 16 knots/18mph
- Ice class: 1C
- Passenger cabin decks: 4
- Passenger capacity: limited to 196
- Crew: 142 (crew-to-guest ratio of 1 to 1.4)
- Gross tonnage: 10.700 GRT
- Electric Motors: 2 x 2.3 MW
GUESTS WITH DISABILITIES
Prospective participants need to know that the ship has very limited capability for guests with disabilities. Wheel-on and / or wheel-off access is only possible in Cabo; the Zodiacs are not wheelchair accessible. This is an ‘expedition ship’ which is geared to go into areas larger ships cannot venture. In certain situations if guests are not physically fit enough to board or disembark Zodiac boats, it may not be possible for them to accomplish wet landings. In all the areas the ship operates it is important to be of a moderate fitness level in order to participate in the activities offered. As they make use of the Zodiacs on a regular basis, it is important guests are physically able to embark and disembark the Zodiacs by means of the gangway which involves a lot of steps at a steep angle in a moving sea. On shore, the Expedition team will be taking guests on guided hikes which can involve moderate to difficult walking on uneven terrain. Also note that if you are 24 weeks pregnant or more, you cannot participate in Solar Eclipse Cruise 2024.
BOARDING THE SHIP
It is important to also point out that all passengers are responsible for being sure they are on board the ship on departure day. Failure to do so will result in the passenger being left at the port and it will be the passenger’s responsibility to catch up to the ship using the passenger’s own resources. Neither Atlas Ocean Voyages nor Future Travel can be responsible for any passengers who fail to board the ship prior to the schedule time of departure.
FUTURE TRAVEL TERMS AND CONDITIONS
ANY TOUR MEMBER WHO ENGAGES IN EXTREMELY RUDE/OFFENSIVE/REPETITIVE/ILLEGAL BEHAVIOR OR INTERFERES WITH TOUR REPRESENTATIVES ABILITY TO FUNCTION WILL BE EJECTED FROM THE TOUR ON THE SPOT AND WILL BE BANNED FROM PARTICIPATING IN FUTURE TOURS. SUCH BEHAVIOR IS NOT PERMITTED AT ANY TIME.
Participant signature on the registration form will signify your agreement with the following terms and conditions.
In consideration for providing tour operating and planning services for 2024 Total Eclipse Cruise (“Program”), Future Travel, Inc. d/b/a Direct Travel and tour participant, on behalf of himself or herself and all other persons traveling under this Program Participant Agreement (including any accompanying persons for whom the Program was purchased), (“Participant”) agree to the following terms and conditions outlined below for this Program Participant Agreement (the “Agreement”). As used below, the term “Tour Operator” refers to Future Travel, Inc. d/b/a Direct Travel and any companies that control, are controlled by or are under common control with Future Travel, Inc. d/b/a Direct Travel, and the term “Ground Operator” refers to the individual(s) or service provider(s) contracted to deliver elements of the Program based on experience and expertise at destination. PROGRAM ITINERARY: The itinerary on the Program webpage and any other materials are hereby included in this agreement. However, Tour Operator, reserves the right to make changes to the itinerary as explained further in this Agreement. For more information, please call (281) 480-1988 or (800) 929-9004 or email firstname.lastname@example.org.
- PROGRAM PRICE: Prices are based on two (2) persons sharing accommodations. There is additional cost for a single accommodation (single supplement) or an extra person in the room if either of these features is available. Prices may be subject to increase as described in this Agreement and due under terms and conditions relating to third-party service providers, including but not limited to airlines, hotels and other lodging providers, local hosts, sightseeing tour operators, bus lines, car rental companies, driving services, restaurants, and providers of entertainment (the “third-party suppliers”).
- DEPOSIT AND FINAL PAYMENT REQUIREMENTS: If Participant signs up before the dates posted on the Program webpage, a deposit in the amount stated on the webpage is due along with the signed reservation form in order to secure the reservation, which is subject to availability at the time Tour Operator receives the form and deposit. Dates and deposit amounts vary depending upon the specific Program. Failure to meet those deposit dates will result in cancellation of the reservation and loss of deposit as defined under the cancellation penalties portion of the webpage. If the Program is sold out at the time Tour Operator receives the reservation form and deposit, Tour Operator will contact the Participant and ask if the Participant wishes to be added to a waiting list. Tour Operator reserves the right to accept or decline any prospective Participant for any nondiscriminatory reason in its sole discretion. All reservations must be paid in full by the date specified on the Program Spaces not paid in full by that date are subject to cancellation without refund and will be charged a $250 late-payment fee. Participant agrees it will not initiate a credit card dispute, such as a chargeback, except in the instance of actual fraud. In the event Tour Operator must respond and settle a credit card dispute, absent an incident of actual fraud, Tour Operator reserves the right to charge for any related expenses, including reasonable attorneys’ fees and interest charges at the highest rate allowed by law, which Participant will be responsible for. Participant agrees to work with Tour Operator to find resolution to the best of its ability, prior to initiating any chargebacks.
- PROGRAM CANCELLATION BY PARTICIPANT: Due to the substantial costs of operation associated with the travel management of the Program and loss of anticipated revenue, in the event the Participant cancels, Tour Operator will retain the total of payments, which Participant agrees represents properly due liquidated damages and not a penalty. However, if Participant finds a replacement traveler or any other members of the traveling party, Tour Operator will instead charge a change fee of $250.00 as specified on the Program Tour Operator must receive the written (email is sufficient) notice of the change and a signed/scanned reservation form from the new participant at least ninety (90) days prior to the date of departure in order to be eligible for a partial refund in accordance with the rules specified on each specific tour page. If Tour Operator receives notice of the change less than ninety (90) days prior to the departure date, Tour Operator will not provide a refund. There is no refund for unused portions of the Program once the Program has commenced. The Participant is solely responsible for costs incurred due to missed, canceled or delayed transportation. Participant’s decision not to participate on the Program due to State Department/other US or foreign government warnings, fear of travel, illness, or any other reason will be deemed a cancellation. If a flight or other delay for any reason prevents the Participant from joining the Program on the departure date and time, the Participant will be considered a no-show, and Tour Operator will not provide a full or partial refund or credit toward a future Program, but the Participant may join the Program late at his or her expense. There are no exceptions to the cancellation policies.
- OTHER CHANGES TO TRAVEL ARRANGEMENTS: There will be a change fee of $75.00 per Participant charged for any change in travel arrangements made after ticketing and at least thirty (30) days prior to the date of departure in addition to charges incurred by third-party suppliers. No changes will be allowed within thirty (30) days of the departure date.
- TRAVEL PROTECTON PLAN (INSURANCE): Travel Protection Plan coverage is required for all participants. Such protection must include sufficient coverage (as defined by Tour Operator) for medical expenses, potential medical emergency evacuation if required to receive medical care due to location; and is highly recommended to include trip cancellation coverage. Tour Operator will provide insurance information prior to processing deposit. However, any questions whatsoever regarding Travel Protection Plan coverage should be addressed directly to the issuing Travel Protection Plan company. Tour Operator offers Allianz Global Assistance Travel Protection Plan coverage to United States and Canadian residents and will provide costs associated with insuring the trip if Participant elects to purchase Allianz Global Assistance, both at time of deposit and final payment. If Participant is a resident to a country other than the United States or Canada, Participant will be obligated to purchase insurance in his or her home country. Participant will be required to purchase this insurance or produce a compatible coverage policy approved by Tour Operator.
- PROGRAM PRICE INCREASES: In the event that the cost of any aspect of the Program, including but not limited to currency fluctuations and the cost of third-party supplier services, should incur an unexpected cost increase, Tour Operator is obligated to pass on these increases to Participant. While rare, they can occur and are beyond the control of Tour Operator. If an increase occurs, Tour Operator will provide the amount and reason for such an increase to Participant, and Participant is required to provide payment by the date due per communication from Tour Operator or cancel Program in accordance with Section 4 of this Agreement.
- PROGRAM AIRFARES: Programs are generally based on land or sea only, and do not include airfare. Airline arrangements are usually optional and not included in the Program price unless specifically stated. In the event airline arrangements are included, specific terms and conditions applicable to the ticketing carrier (airline) will apply. Terms and conditions are subject to the specific airlines’ terms and policies in place which are governed solely by the airlines. Airlines and airfares included in the Program are subject to change without notice.
- ECLIPSE (or other astronomical event) VIEWING: Tour Operator has no control over any astronomical events. While the Tour Operator will use best reasonable efforts to arrange for the viewing, there is no guarantee that there will not be cloud cover, or that there will not be another reason beyond Tour Operator’s control or influence over other factors that affect the Participant’s ability to view an astronomical event. Therefore, Tour Operator will not be liable or responsible for any loss, damage, cost, or expense of any kind in the event that such viewing is not possible for any reason including but not limited to any act of God, war, fire, collision, directions of underwriters, arrest, order or restraint by any government agency or official acting under color of authority, acts of terrorism, labor disturbances or disputes, civil commotion, weather conditions and considerations of the safety of the ground transportation being used, (for which the Ground Operator shall be the sole judge), breakdowns of or damage to the transport vehicle, requisition of the vehicle by governmental authority, illness, death of a family member or other cause or circumstance beyond the control of Tour Operator.
- PROGRAM CHANGES OR CANCELLATION BY THIRD-PARTY SUPPLIER, PROGRAM, OR GROUND OPERATOR: The Ground Operator in its sole discretion may cancel, advance, or postpone any part of the Program, change the itinerary, and may (but is not obligated to) substitute another transport vehicle, and Tour Operator will not be liable for any loss whatsoever to passengers by reason of such cancellation, advancement, postponement, or substitution. If the Program is fully or partially canceled by the Ground Operator, the Tour Operator will provide a proportional refund in the event the Tour Operator receives a refund from the Ground Operator. Under such circumstances, Tour Operator shall have no further liability for damages or compensation of any kind, and Participant understands that any refund is contingent on Tour Operator receiving a refund from Ground Operator. Participant agrees that the availability of any refund from the travel protection plan and/or other travel products (airfare, lodging, transfers), even if purchased in conjunction with the Program, will be determined in accordance with the applicable third-party supplier cancellation policies for such other products or services.
- MINIMUM PARTICIPATION. Tour Operator reserves the right to cancel the Program for inadequate participation, in which case the Tour Operator will provide a full refund minus any non-refundable portion, or a full travel credit of the Program price, at the Tour Operator’s sole discretion, and shall have no further liability for damages or compensation of any kind. Notification regarding cancellation due to minimum participation will be provided as soon as reasonably possible, but typically at least one hundred (120) days prior to departure date. Sightseeing is subject to change due to weather conditions, accessibility, border crossing limitations, and hours of operation.
- GROUND OPERATOR’S PASSAGE CONTRACT: The Ground Operator’s Passage Contract shall govern the terms and conditions of such services. You may request a copy of the Ground Operator’s Passage Contract, which constitutes the agreement between the Ground Operator and Participant. The Passage Contract provides that the Ground Operator may exercise its rights in a variety of matters. The Tour Operator shall have no liability for a full or partial refund of the tour fare, or for any lodging or transportation expenses, as a result of the Ground Operator’s exercise of its contractual rights.
- PASSPORTS AND VISAS: International travel requires a passport valid six (6) months beyond the intended return travel date. In many cases, Participant will also need to have multiple consecutive blank visa pages within his or her passport, depending on the countries involved in the itinerary. Many countries also require that visas be obtained prior to travel. Please speak with Tour Operator if unsure about the visa requirements for the travel destination, but Participant is solely responsible for complying with all passport and visa requirements. Citizens of other countries must make their nationalities known to Tour Operator at registration and are responsible for obtaining proper documentation to enter the United States and any other countries involved in the Program.
- MEDICAL CERTIFICATION/UNAVAILABILITY AND PASSENGERS REQUIRING SPECIAL ASSISTANCE: By booking the Program, Participant certifies and represents that: (a) Participant is in good general health and physically capable of performing all activities in the Program; (b) Participant is capable of caring for himself/herself during any expedition and will not impede the progress of the trip or enjoyment of other Program participants; (c) Participant understands that any expedition may take him or her far from the nearest viable medical facility and the availability of medical care may be limited, delayed or unavailable; and (d) all expedition members must be self-sufficient; and (e) Participant has not been recently treated for, or is aware of, any physical, mental or other condition or disability, including but not limited to COVID-19 that would create a hazard to himself/herself or other Program Transport may be refused to any Participant whose state of health or physical conditions renders the Participant, in the opinion of the Tour or Ground Operator, unfit. Participant must notify Tour Operator in writing at the time of booking of any disability or other medical or physical condition that may require special assistance or treatment during the Program. Participant’s failure to do so will release Tour Operator from any liability for loss, damages or other compensation arising from or related in any way to such disability or condition. Tour Operator and Ground Operator(s) reserve the right to require that any Participant who is not self-sufficient must travel with a companion who takes responsibility for any assistance needed during the Program and in case of emergency. Participant understands that if he or she fraudulently represents himself/herself as fit for the Program, Participant may be removed prior to or during the Program at his or her own expense. Participant agrees to indemnify and reimburse Tour Operator and its Ground Operator(s) in the event that these entities by their sole discretion, advance to Participant the cost of emergency medical care, including medical evacuation and/or medical care provided ashore, as well as transportation and/or lodging in connection therewith. Tour Operator shall have no responsibility to advance any such costs.
- CHILDREN: Programs are formulated specifically for adults, and any children under the age of 18 must be accepted on a special approval basis in writing. Any approved children must be accompanied and supervised by parents or guardians, who will bear ultimate responsibility for their actions, and are expected to display proper decorum while the group is together, especially at the observation site and on all transport vehicles.
- LUGGAGE: Each Participant may bring no more than (2) pieces of luggage on the Program unless specified otherwise in the Program It is recommended that Participants do not bring expensive jewelry or like possessions. Telescopes and observation equipment should be securely packed; insurance protection for high-value items (such as cameras, computers, etc.) is highly recommended. Pets, dangerous or illegal items such as weapons, explosives, combustible substances, non-prescription controlled substances, or illegal drugs may not be brought on the Program. Any such items shall be surrendered to security at embarkation and may be disposed of at the sole discretion of the Ground Operator. Tour Operator assumes no responsibility for checked or carry-on luggage. IF PARTICIPANT CHOOSES TO BRING A TELESCOPE OR ANY UNUSUAL EQUIPMENT, PARTICIPANT MUST PROVIDE A LIST OF SUCH ITEMS TO TOUR OPERATOR. TOUR OPERATOR WILL PROVIDE INSTRUCTIONS RELATED TO CUSTOMS FORMALITIES.
- TRANSFERS: When transfers between hotels and airports are included in the Program price, transportation of participants and their baggage is provided only when participant(s) travel with the rest of the group (or language in the tour terms indicates that participant(s) can arrive at any time). If the participant(s) schedule is different from this, private transfers are available at extra cost and must be requested in writing. Carry-on bags must be carried by P Porterage may be included after passing through the customs area upon arrival if so indicated in the inclusions. Porterage is generally not included unless otherwise stated in the individual itinerary inclusions. In some situations, porterage may not be possible or available.
- TAXES: The Program price paid includes all taxes Tour Operator has knowledge of for included services such as lodging, transportation, meals, entry fees, permits, and any other services delivered as part of the Any newly enacted taxes imposed by local authorities’ unknown to Tour Operator as well as any applicable airport departure taxes will have to be collected from each participant during the Program.
- GRATUITIES: There are generally two types of applicable gratuities which are defined as: 1) Gratuity associated with Tour Operator provided services such as group meals; porterage; facilities; etc.; and 2) Gratuity which may be payable to Tour Director(s)/local guide(s) and/or driver(s) at participant’ sole discretion. The Program price paid generally includes type 1 gratuities, while type 2 gratuities are at the participant’ expense. Tour Operator makes every effort to advise participant ahead of time about type 2 gratuities which are customary in many cultures.
- MISCELLANEOUS ADDITIONAL COSTS: There are other associated costs that are not included in the Program price including but not limited to: cost of passports or visas, excess luggage, meals and beverages not specified in the itinerary, phone calls, voluntary changes in flights or other methods of transport, laundry, insurance costs, and items or services of a personal nature not specified in the cruise itinerary, and any additional gratuities.
- ROOMMATES/CABINMATES: If Participant is traveling alone, but wishes to share occupancy of a room/cabin, Tour Operator will use reasonable efforts to match same-gender roommates, along with smoking/non-smoking preferences. If Tour Operator cannot find a roommate for any reason, Tour Operator will advise Participant and charge the single supplement fee. Participant may wish to look for a roommate from a local astronomical society, family or friends. Participant’s decision to accept a roommate for the Program is at his or her own risk. Tour Operator is not responsible or liable for any and all claims or cause of action arising out of or in connection with Participant’s acceptance or selection of a roommate for the Program, including, without limitation, any injury or damage to persons or property which may be caused, directly or indirectly, in whole or in part, from such request or selection.
- SMOKING: Smoking is prohibited on Program buses, the astronomical event observation site, and in briefing and lecture rooms as well as in hotel rooms and any other places where the group is congregating.
- INFORMATION: The information Tour Operator publishes on the Program Website is believed to be accurate and reliable. Tour Operator makes no representations or warranties regarding such information or any information provided by a third party. Unless expressly stated in writing, the Tour Operator does not endorse products or services offered by any company or person identified in brochures, collateral materials or Websites, nor is the Tour Operator responsible for any content published by a third party.
- DISCLAIMER AND LIMITATION OF LIABILITY: In no event will Tour Operator be liable for any injury, loss, claim, damage, or any special, punitive, exemplary, direct, indirect, incidental, or consequential damages of any kind, whether based in contract, tort, strict liability, or otherwise, that arise out of or are in any way connected with the Program even if advised of the possibility of such damages. In no event will Tour Operator’s aggregate liability exceed the total Program price set forth in the itinerary for any occurrence including, but not limited to: (1) injury, death or delay of Participant, or loss, damage or delay of or to Participant’s luggage or other property, which may be caused, directly or indirectly, in whole or in part, from participation in the Program including, without limitation, Participant’s use of or participation in any excursion, on concession or athletic or recreational activity; (2) Participant’s request for or selection of a roommate/cabinmate for the Program; (3) emotional distress, mental suffering or anguish or psychological injury of any kind under any circumstances (except when such damages were directly caused by Tour Operator’s negligence and resulted from the same Participant sustaining actual physical injury, or having been at risk of actual physical injury, or when such damages are held to have been intentionally inflicted by Tour Operator); (4) any change in scheduled Program events and/or celebrity appearances; (5) the Ground Operators’ exercise of its contractual rights; or (6) or (if Participant is entering into this Agreement on behalf of itself and its group, party, or traveling companions) any claim arising out of their assertion that Participant was not authorized to agree on their behalf. Participant further agrees that Tour Operator shall not be held vicariously liable for the intentional or negligent acts of any persons not employed or engaged by Tour Operator, nor for any intentional or negligent acts of Tour Operator’s employees committed while off duty or outside the course and scope of their employment. In the event that a court of competent jurisdiction holds any of the foregoing to be unenforceable, then Tour Operator’s liability shall be limited to the maximum extent permitted by law. In addition to the restrictions and exemptions from liability provided in these terms and conditions, Tour Operator shall have the full benefit of any applicable laws providing for limitation and exoneration from liability, and nothing contained herein is intended to operate to limit or deprive Tour Operator of any such statutory limitation of or exoneration from liability.
- FORCE MAJEURE: Tour Operator assumes no responsibility for any personal injury, property damage, or other loss, accident, delay, inconvenience, or irregularity which may be occasioned by reason of any matter beyond Tour Operator control including but not limited to a delay or cancellation that causes Participant(s) to miss all or any portion of the Program, acts of God, acts of government, acts by controlling or regulating bodies, war, terrorist acts, riots, disaster, fires, civil disturbance, disease epidemics, public utility failure, restraints or delays affecting carriers or inability in obtaining suppliers or adequate materials, hurricanes, earthquakes, weather extremes, strikes/labor disputes/labor unrest, or any other comparable condition beyond the reasonable control of the Tour Operator. has no special knowledge regarding the financial condition of third-party suppliers, unsafe conditions, health hazards, weather hazards, or climate extremes at locations to which Participant(s) may travel. Participant understands that health care standards, facilities, and services abroad may be different or even inadequate for treating health conditions. It is the responsibility of each Participant to obtain health and medical certificates, inoculations and vaccinations that may be required.
- DISPUTES: Except where prohibited by law, Participant and all members of Participant’s party expressly agree that: (1) any and all disputes, claims and causes of action against Tour Operator arising out of or connected with the Program shall be resolved individually, without resort to any form of class action, and exclusively by the appropriate court located in Houston, Texas, U.S.A. to the exclusion of the courts of any other state, territory or country; (2) Participant waives any venue or other objection that Participant may have to any such action or proceeding being brought in any court located in Houston, Texas; (3) any and all claims, judgments and awards shall be limited to actual out-of-pocket costs incurred, including costs associated with the Program, but in no event attorneys’ fees; and (4) Participant waives the right to claim any other damages whatsoever, including, but not limited to, punitive, special, consequential, direct or indirect damages. All issues and questions concerning the construction, validity, interpretation and enforceability of these terms and conditions shall be governed by and construed in accordance with the laws of the State of Texas, without giving effect to any choice of law or conflict of law rules which would cause the application of the laws of any jurisdiction other than the State of Texas. Participant agrees to present any claims against Tour Operator within 30 days after the Program ends and to file within one year of the incident, and Participant acknowledges that this expressly limits the applicable statute of limitations to one year. NEITHER PARTY MAY INITIATE OR BE PART OF A CLASS ACTION LAWSUIT OR LEGAL PROCEEDING AGAINST THE OTHER.
- INDEMNIFICATION: Participant shall indemnify, defend and hold harmless Tour Operator and its officers, employees, directors, third-party suppliers and agents, in their individual capacities or otherwise, from and against any losses arising out of: (i) Participant’s negligence; (ii) Participant’s failure to comply with applicable law; or (iii) Participant’s failure to comply with this Agreement.
- ASSUMPTION OF RISK AND DISCHARGE: Participant acknowledges that he or she has voluntarily applied for the Program. Participant understands that he or she may travel to countries and areas that are inherently risky. Participant agrees to assume all risks associated with the Program including forces of nature, terrorism, civil unrest, war, accidents, and transportation including land vehicles, boats, and aircraft that are not operated and maintained to the standards found in North America, and Participant hereby assumes such risks. Participant also assumes risks associated with altitude, illness, disease, physical exertion, and alcohol consumption, knowing that access to evacuation and/or suitable medical supplies and support may not be available. Participant further assumes full responsibility for personal injury to himself or herself and further releases and discharges Program and its affiliates, managers, agents, representatives and assigns, for injury, loss, delay, or damage, all claims or causes of action related to Participant or Participant’s property arising out of Participant’s use of or presence upon the facilities arranged by or of any activities arranged by Program whether caused by the negligent or intentional acts or omissions of Participant or other third parties. Participant agrees that in the event he or she shall require medical care or treatment, Participant will be financially responsible for any costs incurred as a result of such care or treatment. Participant acknowledges that all activities associated with the Program, however conducted, including airline flights and ground transportation, are operated by independent contractors and third parties. Tour Operator neither supervises nor controls their actions, nor makes any representation, either expressed or implied, as to their suitability and safety. These services are provided only as a convenience for Participant, and Participant is choosing to use the services.
- MISCELLANEOUS: Tour Operator may assign its rights and/or delegate all or a portion of its duties under this Agreement to any third party at any time without the consent or permission of any parties to this Agreement. If there is a conflict between this Agreement and one or more terms contained in another agreement between Participant and Tour Operator, this Agreement will control. No alteration, cancellation, variation of, or addition to this Agreement shall be of any force or effect unless reduced to writing and signed by Tour Operator. If there is a conflict between any part of this Agreement and any present or future law, the part that is affected shall be curtailed only to the extent necessary to bring it within the requirements of that law. The Parties agree and intend an electronic or facsimile version of this Agreement shall be considered an original if signed by both Parties via an authorized digitally scanned signature or original signature.