Terms & Conditions

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Terms & Conditions 2016-06-07T16:28:41+00:00

TERMS AND CONDITIONS

Please read the following tour terms and conditions prior to reserving your trip:

RESERVATIONS AND PAYMENTS

Your reservation may be confirmed ONLY with SIGNED application form AND DEPOSIT. Tour space is limited and group flight reservations are accepted subject to availability at the time both RESERVATION FORM and PAYMENT(s) are received by FUTURE TRAVEL. For information call: (281) 480-7992 or (800) 929-9004. In order for us to keep your tour costs down we cannot return phone calls outside of the Houston area. If you cannot get through, please call back.

Payment schedule is as outlined on the tour registration form.

CANCELLATION AND REFUND

The operators of hotels, airlines, and our ground logistics suppliers have strict policies which we have to follow. Cancellations must be received in writing by Future Travel. Because our tours are mostly to remote areas and are of an unusual nature, neither hotels, airlines, or ground suppliers will refund money to us for unused or canceled space. Our prices are based on group minimums and any cancellation could otherwise cause a rate increase for others.

Cancellation penalties are as outlined on the tour registration form.

TOUR PRICES-Land and air prices are subject to change without notice due to unforeseen increases in the rates for hotel and meals, government taxes, currency fluctuations, and ground services. Prices are based on two persons sharing one room. There is additional cost for a single room (single supplement) or an extra person in the room if either of these features are available.

CHANGES-There will be a change fee of $75.00 per person charged for any change in travel arrangements made after ticketing and at least 30 days prior to departure. No changes will be allowed within 14 days of the departure date. These fees are subject to change.

SHARING ROOMS-If you are traveling by yourself but wish to share a room with someone else, we will attempt to match men with male roommates and women with female roommates, along with smoking/non-smoking preferences.   If we cannot find a roommate for whatever reason we will advise you and have to charge you the single supplement fee. You may wish to look for a roommate from your local astronomical society.

ACCOMMODATIONS, MEALS AND SIGHTSEEING-Accommodations, meals and sightseeing will be provided as specified in the itinerary. Substitutions, if any, shall be of similar quality as outlined in the itinerary. Sightseeing will be provided by our tour host and is subject to change due to weather conditions, accessibility, border crossing limitations, and hours of operation. Sightseeing will be by motor coach or best available transportation.

CHILDREN-In order to provide maximum convenience for all tour participants, we normally accept children if they are the age of 12 and older, although some tours are for adults only and are specified as such. Children must be accompanied and supervised by parents or guardians and are expected to display proper decorum while the group is together, especially at the observation site and on tour buses.

MEDICAL CERTIFICATIONTour participants must attest that the are  in good general health and capable of performing normal activities on this trip.  They must further attest that: they are capable of caring for themselves during the expedition and will not impede the progress of the trip or enjoyment of other tour members; they must  understand that this expedition may take them far from the nearest viable medical facility and that all expedition members must be self-sufficient.  With that understanding they must certify that they have not been recently treated for, nor are aware of, any physical, mental or other condition or disability that would create a hazard to themselves or other members of the trip.

AIR TRANSPORT-Tour prices are quoted based on coach (economy) fares and are subject to change without notice. If air fares are increased, any such increase will be collected from tour members. We will attempt to use the lowest available airfare at time of ticketing.

SMOKING POLICYSMOKING IS PROHIBITED ON OUR TOUR BUSES, OBSERVATION SITE AND IN BRIEFING/LECTURE ROOMS.

TRAVEL DOCUMENTS-United States citizens are required to have a valid PASSPORT (valid at least 6 months beyond the end of the tour). Citizens of other countries must make their nationalities known immediately to Future Travel and are responsible for obtaining proper documentation to enter the U.S. and any other countries where tour options are involved.

INSURANCE-trip cancellation, baggage, health and accident insurance is strongly recommended and on some trips, mandatory. Insurance will be made available and may be purchased through Future Travel (if the law allows). In other cases tour members living outside the USA may have to obtain insurance in their home country. It is recommended that tour participants do not bring expensive jewelry or like possessions with them. Telescopes and observation equipment should be securely packed; insurance on expensive items is highly recommended. Future Travel or any of its representatives or contractors are not liable for loss/damage of any personal effects.

BAGGAGE HANDLING-Consult the TSA web site for restrictions on what is currently allowed to be carried onto aircraft. Also, due to constantly changing airline limitations, we advise all participants to verify baggage allowances directly with the airlines. The following guidelines may vary from trip to trip. Consult the individual tour inclusion to be sure these are in force. In general, from the USA you are allowed to check two standard sized suitcases per person, each weighing not more than 70 lbs and combined length, width, height of each adding up to less than 106 inches. But for flights in most other countries, only one checked bag weighing up to 44 lbs is permitted. Carry-on luggage must fit in the overhead compartment or under the seat. Excess baggage can be checked at the tour participant’s own expense. Lost or damaged luggage while in transit is the sole responsibility of the carrier or traveler and subject to international and/or domestic governing regulations. All baggage of tour participant(s) is accepted on tour at participant(s) own risk. IF YOU ARE BRINGING A TELESCOPE OR ANY UNUSUAL EQUIPMENT, YOU MUST PROVIDE A LIST OF SUCH ITEMS TO FUTURE TRAVEL SO THAT WE CAN DETERMINE THEY ARE ALLOWABLE. WE WILL PROVIDE INSTRUCTIONS RELATED TO CUSTOMS FORMALITIES.

TRANSFERS-When transfers are included in the tour package between hotels and airports, transportation of participants and their baggage is provided only when participants travel with the rest of the group . If your schedule is different from this, private transfers are available at extra cost and must be requested in writing. Carry-on bags must be carried by tour participants and porterage is included AFTER passing through customs area upon arrival. Porterage is included for two (2) pieces of baggage only at hotels and airport unless otherwise stated in the individual itinerary inclusions.  In some situations hotel porterage may not be possible.  Be sure to consult the tour information to be sure.

TIPS AND TAXES-Tours include taxes for hotel accommodations and airfare. Departure taxes within foreign countries are NOT included since they vary widely. Each airport departure may require a separate departure tax which will have to be collected from each tour participant prior to boarding. Tips are NOT included for guides, tour personnel or drivers who render special services or who have done an outstanding job. This is left to each person’s discretion.

CHANGES IN THE TOUR-Sometimes the airline or ground operator will be forced to change a portion of the tour dependent on equipment, weather or other factors beyond control of Future Travel. Alterations in the tour may also be necessary for other reasons. If this does occur, any additional expenses will have to be paid by tour participants and Future Travel will advise if/as soon as such expenses are anticipated.

Future Travel or its representatives cannot guarantee the observation of the advertised astronomical event(s). We make every effort to examine weather prospects prior to selecting the observation site including satellite photo studies.

WHAT IS NOT INCLUDED IN OUR TOUR-Cost of passports or visas, airport departure taxes outside the USA, excess baggage, meals and beverages not specified in the itinerary, baggage handling in the USA, tips, room service, liquor, phone calls, voluntary changes in flight(s), laundry, insurance costs, and items or services of a personal nature not specified in the tour itinerary.

CONSUMER DISCLOSURE NOTICE / DISCLAIMER

RESPONSIBILITY AND LIABILITY

Future Travel, Inc. and the Johnson Space Center Astronomical Society act only in the capacity of agent for the suppliers of the travel services named in the Itinerary or otherwise providing services or goods in connection with the Itinerary (the Suppliers), such as airlines, hotels and other lodging providers, cruise lines, camp operators, sight seeing trip operators, bus lines, car rental companies, driving services, restaurants, and providers of entertainment. We assume no responsibility for any personal injury, property damage, or other loss, accident, delay, inconvenience, or irregularity which may be occasioned either by reason (1) any act or omission of any of the Suppliers (2) any matter beyond our exclusive control including but not limited to a delay or cancellation of a flight that causes you to miss any portion of the Itinerary. We have no special knowledge regarding the financial condition of the Suppliers, unsafe conditions, health hazards, weather hazards, or climate extremes at locations to which you may travel.

For information concerning possible dangers at destinations, we recommend contacting the Travel Warnings Section of the U.S. State Department at (202) 647-5225 or www.travel.state.gov, and click on Travel Warnings.

For medical information, we recommend contacting the Centers for Disease Control at (877) FYI-TRIP or www.cdc.gov/travel. You assume full and complete responsibility for checking and verifying all passport and visa requirements of the destinations and for complying with all laws of the country in the Itinerary.

You are also responsible for respecting the authority and following the directions of the guide during the trip. We may exclude you from participating in all or any part of the trip if, in our sole discretion, your condition or behavior renders you unfit for the trip or unfit for continuation once the trip has begun. Unfitness may include, without limitation, any behavior that, regardless of its cause, is inappropriate or offensive or interferes with the delivery of our services, or may constitute a hazard or embarrassment. In such case, our liability shall be strictly limited to a refund of the recoverable cost of any unused portion of the trip. Should you decide not to participate in certain parts of the trip, no refunds will be made for those unused parts of the trip. You agree to indemnify and hold us harmless from and against any costs, damages, losses, or liabilities arising out of your actions or omissions.

The right is reserved to withdraw any tour announced by Future Travel or make substitutions and/or alterations as may be found desirable for the convenience of the parties and the proper carrying out of the tour. The tour price is per person and quoted in U.S. dollars. All rates are subject to change without prior notice due to unforeseen economic circumstances (including but not limited to airfare increases) or currency fluctuations. Any increase in cost as a result of change in either will be borne by tour participant.

Any dispute related to the trip shall be governed by Texas law without regard to conflict of laws principles. The federal or state courts in Harris County, Texas shall be the exclusive forum for any lawsuit related to the trip, and you consent to the personal jurisdiction by said courts. You agree to present any claims against us within 30 days after the trip ends and to file within one year of the incident, and you acknowledge that this expressly limits the applicable statute of limitations to one year. You agree to grant us (and third parties with whom we may engage in joint marketing) a worldwide, royalty-free, fully paid up license to use your photographic, video, or digital likeness solely for our promotional and/or commercial purposes. Facsimile transmission of any signed document shall be deemed delivery of an original. At our request, you shall promptly provide an original document as well. If there are any conflicts between these terms and conditions, the Reservation Form, and the Itinerary, these terms and conditions shall apply.

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Ring of Fire Expeditions (ROFE) is the longest consecutive astronomical tour organization in the United States. ROFE specializes in astro-tourism since 1970 with expeditions organized and led by Paul D. Maley of the NASA Johnson Space Center Astronomical Society and arranged by Future Travel in Houston, Texas USA. These include tours to observe such events as Halley’s Comet, the Leonid meteor shower, transit of Venus, spacecraft reentries, solar eclipses, grazing occultations, and occultation’s of stars by minor planets.

We are a public outreach effort of the NASA Johnson Space Center Astronomical Society led by amateur astronomers and welcome all persons who are interested in astronomy and the natural sciences. You do not need to have a science background or any prior experience to join us! Contact us to set up your perfect astronomical tour and/or cruise today!